PDF
Printable Toolkit
A 42-page companion workbook with the core templates, 25 starter workflows, role instructions, prompt patterns, failure-mode fixes, the operating manual, checklist, and 90-day roadmap.
Download PDF →Playbook 04 · Capability · Companion resources
The One-Person AI Department Toolkit
Turn AI from a collection of useful tools into a working business capability with audits, role cards, Company Brain builders, workflow templates, automation guardrails, scorecards, 25 starter workflows, and a 90-day maturity roadmap.
No email signup required. Start with one real bottleneck, build one reliable workflow, and expand only after it earns your trust.
Choose your format
Plan on paper. Customize in Word. Measure in Excel.
The three versions are designed for different kinds of work. Use the PDF when you want a printable reference or workbook; Word when you want to customize templates, role instructions, and workflows; and Excel when you want to score opportunities, track implementation, or measure whether the AI department is actually creating leverage.
Word
Editable Templates
An editable DOCX version you can tailor to your business, including role definitions, Company Brain content, workflow specifications, guardrails, checklists, and operating rules.
Download DOCX →Excel
Interactive Workbook
Eleven working sheets for opportunity scoring, role design, workflows, automation, quality control, weekly measurement, 30-day implementation, the 90-day roadmap, and prompt patterns.
Download XLSX →What is included
The operating tools behind the book.
Start with the work audit and Company Brain. Then define only the roles and workflows you actually need. The later tools help you add automation, quality control, measurement, and additional capability without losing human judgment.
01AI Opportunity Audit
02AI Department Org Chart
03AI Role Card
04Company Brain Builder
05Core Business Context Document
06Universal AI Workflow Builder
07AI Automation Canvas
08AI Quality-Control Checklist
09Weekly AI Department Scorecard
1030-Day Implementation Planner
25Starter AI Workflows
06Starter AI Role Instruction Sets
15Practical Prompt Patterns
15Common Failure Modes and Fixes
1POne-Page AI Department Operating Manual
CHKFinal AI Department Checklist
9090-Day AI Department Maturity Roadmap
Core principle: AI should add capabilities, not just produce answers. Build reliable roles and workflows first; increase autonomy only when the work is measurable, controlled, and good enough to trust.
Reader license
Copyright © 2026 James Inglis. The purchaser or reader may copy and adapt these tools for personal use or for use inside a business they own or manage. The toolkit may not be resold, republished, or redistributed as a standalone product.